Decision Logger

Layer 1: Raw Transcripts (NEVER auto-loaded)
  Location: memory/board-meetings/YYYY-MM-DD-raw.md
  Contains: Full deliberation, all perspectives, rejected arguments
  Loaded: Only on explicit founder request
  Retention: Active 90 days, then archived

Layer 2: Approved Decisions (AUTO-LOADED every session)
  Location: memory/board-meetings/decisions.md
  Contains: Only founder-approved decisions and action items
  Loaded: Automatically at start of every board meeting (Phase 1)
  Mutation: Append-only. Decisions are never deleted, only superseded.

## [YYYY-MM-DD] -- [DECISION TITLE]

**Decision:** [One clear statement of what was decided]
**Context:** [1-2 sentences on why this decision was needed]
**Owner:** [One person or role accountable for execution]
**Deadline:** [YYYY-MM-DD]
**Review Date:** [YYYY-MM-DD]
**Confidence:** [High / Medium / Low]
**Rationale:** [Why this option over alternatives, 1-2 sentences]

**User Override:** [If founder changed agent recommendation -- what and why]

**Rejected Alternatives:**
- [Proposal] -- [reason for rejection] [DO_NOT_RESURFACE]
- [Proposal] -- [reason for rejection]

**Action Items:**
- [ ] [Action] -- Owner: [name] -- Due: [YYYY-MM-DD]
- [ ] [Action] -- Owner: [name] -- Due: [YYYY-MM-DD]

**Dependencies:** [Other decisions this depends on]
**Supersedes:** [DATE of previous decision on same topic, if any]
**Superseded by:** [Filled retroactively if overridden later]
**Raw transcript:** memory/board-meetings/[DATE]-raw.md
**Tags:** [topic tags for search -- e.g., pricing, hiring, market-entry]

- [x] [Action] -- Owner: [name] -- Completed: [YYYY-MM-DD] -- Result: [one sentence]

Detection: New proposal text similarity > 70% to a rejected proposal

Response:
  BLOCKED: "[Proposal]" was rejected on [DATE].
  Reason: [original rejection reason]

  To reopen: Founder must explicitly say "reopen [topic] from [DATE]"
  This cannot be overridden by agents.

Detection: Same tags + contradictory conclusions

Response:
  DECISION CONFLICT DETECTED

  Active decision (older): [DATE] -- [decision text]
  New decision: [DATE] -- [decision text]

  These decisions contradict each other.

  Options:
  1. Supersede old decision (new replaces old)
  2. Merge decisions (reconcile the conflict)
  3. Defer to founder (present both, let founder choose)

Detection: Same action description, different owners

Response:
  OWNER CONFLICT

  Action: "[action text]"
  Decision 1 ([DATE]): Owner = [Person A]
  Decision 2 ([DATE]): Owner = [Person B]

  Resolve: Which owner is correct?

START: Conflict detected
  |
  v
[What type of conflict?]
  |
  +-- DO_NOT_RESURFACE --> Block automatically. Only founder can reopen.
  |
  +-- Topic contradiction --> [Is the new decision from a board meeting?]
  |                           |
  |                           +-- YES --> Supersede old by default (board > individual)
  |                           +-- NO  --> Present both to founder for resolution
  |
  +-- Owner conflict --> [Which decision is more recent?]
                         |
                         +-- Flag to founder with both dates
                         +-- Default to more recent unless founder overrides

PROPOSED --> APPROVED --> ACTIVE --> [COMPLETED | SUPERSEDED | EXPIRED]

PROPOSED:    Agent synthesis presented to founder
APPROVED:    Founder explicitly approved
ACTIVE:      Being executed, action items in progress
COMPLETED:   All action items done, review confirmed success
SUPERSEDED:  New decision replaced this one
EXPIRED:     Review date passed without renewal

Step 1: Founder approves synthesis
  |
Step 2: Write Layer 1 raw transcript
  --> memory/board-meetings/YYYY-MM-DD-raw.md
  |
Step 3: Run conflict detection against decisions.md
  |
  +-- Conflicts found --> Surface to founder, wait for resolution
  +-- No conflicts --> Continue
  |
Step 4: Append approved entries to decisions.md (Layer 2)
  |
Step 5: Set review dates and action item deadlines
  |
Step 6: Confirm to founder:
  "Logged: [N] decisions, [M] action items tracked, [K] flags added"

OVERDUE ITEMS (as of [today's date])

Action Items Past Deadline:
  1. [Action] -- Owner: [name] -- Due: [date] -- [X] days overdue
     From decision: [decision title] ([date])

  2. [Action] -- Owner: [name] -- Due: [date] -- [X] days overdue

Decisions Pending Review:
  1. [Decision title] -- Review was due: [date]
     Original decision: [summary]
     Prompt: "You decided [X] on [date]. Worth a check-in?"

Stale Decisions (> 90 days, no status update):
  1. [Decision title] -- Decided: [date] -- Last update: [date]

memory/
  board-meetings/
    decisions.md           # Layer 2: append-only, founder-approved
    YYYY-MM-DD-raw.md      # Layer 1: full transcript per meeting
    archive/
      YYYY/                # Raw transcripts after 90 days