Email Manager

User: "write email to client about project delay"
User: "reply to boss: yes I can attend the meeting"
User: "follow up email to recruiter"
User: "cold email for freelance pitch"
User: "make this email more professional: [text]"
User: "email template for invoice reminder"
User: "subject line for product launch"
User: "schedule follow up: email John in 3 days"
User: "batch 5 cold emails for web design clients"
User: "check tone: [email text]"

mkdir -p ~/.openclaw/email-manager

// ~/.openclaw/email-manager/settings.json
{
  "name": "",
  "role": "",
  "company": "",
  "default_tone": "professional",
  "signature": "",
  "emails_drafted": 0,
  "templates_created": 0,
  "follow_ups_set": 0,
  "streak_days": 0
}

// ~/.openclaw/email-manager/templates.json
[]

// ~/.openclaw/email-manager/follow_ups.json
[]

// ~/.openclaw/email-manager/history.json
[]

📧 Email Manager is ready!

Quick setup:
1. What's your name?
2. Your role/title? (freelancer, developer, etc.)
3. Your email signature? (or skip)

Or just start: "write email to..."

User: "write email to client about project delay"

📧 EMAIL DRAFTED
━━━━━━━━━━━━━━━━━━

Subject: Project Timeline Update — [Project Name]

Hi [Client Name],

I wanted to give you a quick update on the project
timeline. Due to [brief reason], we're looking at
a revised delivery date of [new date].

Here's what's been completed so far:
— [Milestone 1] ✅
— [Milestone 2] ✅
— [Milestone 3] in progress

I've adjusted the schedule to ensure quality isn't
compromised. I'll share the updated timeline document
by end of day.

Happy to jump on a quick call if you'd like to
discuss. Thank you for your understanding.

Best regards,
[Your Name]

━━━━━━━━━━━━━━━━━━
📏 Words: 92 | Tone: Professional + transparent
⏱️ Reading time: ~30 seconds

💡 "more apologetic" / "shorter" / "add urgency"
   "save as template: project delay"

User: "reply to boss: yes I can attend Saturday meeting"

📧 REPLY OPTIONS
━━━━━━━━━━━━━━━━━━

Option 1 (Professional):
"Hi [Boss Name],

Yes, I'll be there on Saturday. Could you share
the agenda beforehand so I can come prepared?

Thanks,
[Your Name]"

Option 2 (Short):
"Hi [Boss Name],

Confirmed for Saturday. See you there!

Best,
[Your Name]"

Option 3 (Enthusiastic):
"Hi [Boss Name],

Absolutely, count me in for Saturday! Looking forward
to it. Let me know if I should prepare anything.

Best,
[Your Name]"

💡 Copy your preferred version!

User: "follow up email to recruiter, applied 1 week ago"

📧 FOLLOW-UP EMAIL
━━━━━━━━━━━━━━━━━━

Subject: Following Up — [Job Title] Application

Hi [Recruiter Name],

I hope this message finds you well. I'm writing to
follow up on my application for the [Job Title]
position, which I submitted on [date].

I'm very enthusiastic about the opportunity and
believe my experience in [relevant skill] would be
a strong fit for the role. I'd welcome the chance
to discuss how I can contribute to the team.

Please let me know if there's any additional
information I can provide.

Thank you for your time and consideration.

Best regards,
[Your Name]

━━━━━━━━━━━━━━━━━━
📏 Words: 82 | Tone: Polite + confident

⏰ TIMING TIPS:
• 1st follow-up: 5-7 days after applying
• 2nd follow-up: 7-10 days after 1st
• 3rd follow-up: Only if there was prior engagement
• Never more than 3 follow-ups

💡 "schedule follow up: remind me in 7 days"

User: "cold email for freelance web design services"

📧 COLD EMAIL — 3 Approaches
━━━━━━━━━━━━━━━━━━

Approach 1 — Value First:
Subject: Quick idea for [Company]'s website

"Hi [Name],

I noticed [specific observation about their website].
I had a quick idea that could help improve
[specific metric — conversions, speed, etc.].

Would you be open to a 10-minute chat this week?
No strings attached.

[Your Name]
[Portfolio link]"

Approach 2 — Social Proof:
Subject: How I helped [similar company] increase leads by 40%

"Hi [Name],

I recently helped [Company X] redesign their site,
which led to a 40% increase in leads.

I noticed [Company Name] could benefit from a
similar approach. Want me to share a quick audit?

[Your Name]"

Approach 3 — Short & Direct:
Subject: Quick question about [Company] website

"Hi [Name],

Do you handle website decisions at [Company]?
If so, I'd love to share a few ideas.

If not, could you point me to the right person?

Thanks,
[Your Name]"

━━━━━━━━━━━━━━━━━━
📏 All under 80 words (cold emails must be short!)

💡 "personalize for [company]" — Custom version
   "batch 5 cold emails" — Multiple versions

User: "check tone: Hey, I need the report ASAP. You were supposed to send it yesterday."

🔍 TONE CHECK
━━━━━━━━━━━━━━━━━━

❌ Original:
"Hey, I need the report ASAP. You were supposed
to send it yesterday."

📊 Tone Analysis:
• Aggressive: ██████████ 80%
• Professional: ██░░░░░░░░ 20%
• Friendly: ░░░░░░░░░░ 0%

⚠️ ISSUES:
• "ASAP" sounds demanding
• "You were supposed to" is blaming
• No greeting or politeness

✅ FIXED — Professional:
"Hi [Name],

Hope you're doing well. Just checking in on the
report — I believe it was due yesterday. Could you
share an update on when I can expect it?

Appreciate your help on this.
Thanks, [Your Name]"

✅ FIXED — Firm but polite:
"Hi [Name],

The report was expected yesterday and I haven't
received it yet. Could you please prioritize this
and send it over by [time] today?

Thank you,
[Your Name]"

💡 Same message, zero aggression, same urgency!

User: "subject line for product launch email"

📬 SUBJECT LINES — Product Launch
━━━━━━━━━━━━━━━━━━

🔥 High open-rate options:

1. "It's here — introducing [Product Name]"
2. "You asked. We built it."
3. "[Product Name] is live — here's what it does"
4. "The wait is over"
5. "Built for [audience]. Launching today."

📊 Best practices:
• Keep under 50 characters
• No ALL CAPS (looks spammy)
• Create curiosity or urgency
• Personalize when possible
• Avoid "Free" or "Buy now" (spam filters)

💡 "more urgency" / "more casual" / "for B2B"

📋 EMAIL TEMPLATES
━━━━━━━━━━━━━━━━━━

Available templates:

💼 BUSINESS:
1. Invoice reminder
2. Project update
3. Meeting request
4. Proposal follow-up
5. Client onboarding

👔 CAREER:
6. Job application
7. Interview follow-up
8. Resignation
9. Recommendation request
10. Salary negotiation

🤝 PROFESSIONAL:
11. Introduction/networking
12. Thank you
13. Apology
14. Feedback request
15. Referral ask

Type a number to use, or
"create template: [name]" to make custom

User: "batch 5 cold emails for different web design clients"

📦 BATCH EMAILS — 5 Variations
━━━━━━━━━━━━━━━━━━

Email 1 — For E-commerce:
Subject: "Your store could convert 30% more visitors"
[Personalized body targeting e-commerce pain points]

Email 2 — For SaaS:
Subject: "Quick UX suggestion for [Company]"
[Personalized body targeting SaaS landing pages]

Email 3 — For Local Business:
Subject: "Helping [City] businesses get found online"
[Personalized body targeting local SEO + design]

Email 4 — For Startup:
Subject: "Your MVP deserves a better first impression"
[Personalized body targeting startup speed + design]

Email 5 — For Agency:
Subject: "White-label design help for your clients"
[Personalized body targeting agency overflow work]

📊 5 emails, all unique, all under 80 words
💡 "edit email 3" / "save all as templates"

User: "schedule follow up: email John about invoice in 3 days"

⏰ FOLLOW-UP SCHEDULED!
━━━━━━━━━━━━━━━━━━

📌 Email John about invoice
📅 Reminder: Feb 26 (3 days)
📊 Follow-up #1

💡 I'll remind you when it's time!

📋 PENDING FOLLOW-UPS
━━━━━━━━━━━━━━━━━━

1. 🔴 TODAY — Email John about invoice
2. 🟡 Feb 28 — Follow up with recruiter
3. 🟢 Mar 2 — Check with client on feedback

📊 Total: 3 pending | 12 completed

💡 "done 1" — Mark complete
   "draft follow up 1" — Write the email

User: "create email signature"

✒️ EMAIL SIGNATURES
━━━━━━━━━━━━━━━━━━

Style 1 — Minimal:
Best regards,
Manish Pareek
AI Developer | Freelancer
manish@email.com

Style 2 — Professional:
—
Manish Pareek
AI Developer & Automation Specialist
📧 manish@email.com
🐦 @Mkpareek19_
🌐 portfolio.com

Style 3 — With CTA:
—
Manish Pareek | AI Developer
Building free AI tools for freelancers
🦞 Check my skills: clawhub.ai/mkpareek0315
📧 manish@email.com

💡 "save signature 2" — Set as default

User: "apology email: missed a deadline with client"

📧 APOLOGY EMAIL
━━━━━━━━━━━━━━━━━━

Subject: Apology — Missed Deadline on [Project]

Hi [Client Name],

I sincerely apologize for missing the deadline on
[project]. This was my responsibility and I take
full accountability.

Here's my plan to make it right:
— Delivering the completed work by [new date]
— Adding [bonus/extra] at no additional cost
— Implementing a better tracking system going forward

I value our working relationship and will ensure
this doesn't happen again. Thank you for your
patience and understanding.

Best regards,
[Your Name]

━━━━━━━━━━━━━━━━━━
📏 Words: 78 | Tone: Sincere + accountable + solution-focused

💡 KEY RULES:
1. Own it — no excuses
2. Offer solution, not just sorry
3. Show prevention plan
4. Keep it brief — long apologies feel insincere