Ceos L10

ceos-l10

Facilitate the Level 10 (L10) Meeting — the weekly 90-minute leadership meeting that keeps the team aligned, accountable, and solving problems. The L10 follows a strict 7-section agenda with time boxes.

When to Use

• "Run L10" or "start our L10"
• "Level 10 meeting" or "weekly meeting"
• "Start our meeting" or "let's do our weekly"
• "Review last week's L10" or "what were our to-dos?"
• Any weekly leadership team meeting

Context

Finding the CEOS Repository

Search upward from the current directory for the .ceos marker file. This file marks the root of the CEOS repository.

If .ceos is not found, stop and tell the user: "Not in a CEOS repository. Clone your CEOS repo and run setup.sh first."

Sync before use: Once you find the CEOS root, run git -C <ceos_root> pull --ff-only --quiet 2>/dev/null to get the latest data from teammates. If it fails (conflict or offline), continue silently with local data.

Key Files

Meeting Structure (90 minutes)

Process

Step 1: Set Up the Meeting

1. Date: Use today's date, or ask if scheduling for a different day.
2. Attendees: Ask who's attending. Default to the attendees from the most recent L10 if available.
3. Create the meeting file from templates/l10-meeting.md at data/meetings/l10/YYYY-MM-DD.md.

If an L10 already exists for today, ask: "There's already an L10 for today. Open it, or create a new one?"

Step 2: Segue (5 minutes)

Prompt each attendee to share one personal and one professional good news. This builds connection before diving into business.

Record responses in the Segue section.

"Let's start with a segue. [Name], share one personal and one professional good news."

Step 3: Scorecard Review (5 minutes)

1. Read the most recent weekly scorecard from data/scorecard/weeks/.
2. Display the metrics table with status.
3. For each off-track metric, note it for the Issues list.

Scorecard — Week 07:
  Weekly Revenue: \$52K (goal: \$50K) ✓
  New Customers: 7 (goal: 10) ✗ → add to Issues?
  NPS: 72 (goal: 70) ✓

Ask: "Any off-track items to add to today's Issues list?"

If no scorecard exists for this week: "No scorecard logged for this week yet. Skip, or enter numbers now?"

Step 4: Rock Review (5 minutes)

1. Read all Rocks in data/rocks/[current-quarter]/.
2. Display status for each Rock.
3. Quick check — on track or off track? No discussion yet (save that for IDS).

Rock Review — Q1 2026:
  Launch Beta (brad): on_track
  Hire VP Sales (daniel): off_track → add to Issues?
  Implement CRM (daniel): on_track

Ask: "Any off-track Rocks to add to today's Issues list?"

Step 5: Headlines (5 minutes)

Prompt for customer and employee headlines — good news, bad news, updates. Quick hits only. No discussion.

"What headlines do we need to share? Customer news, employee news, anything the team should know."

Record as bullet points.

Step 6: To-Do Review (5 minutes)

1. Read the most recent previous L10 from data/meetings/l10/.
2. Find the "New To-Dos" table from the Conclude section.
3. For each To-Do, ask: "Done or not done?"

To-Do Review (from L10 2026-02-06):
  ☐ Send proposal to Acme (brad) — Done? [yes/no]
  ☐ Schedule interviews (daniel) — Done? [yes/no]

4. Calculate completion rate. Target is 90%+.
5. If below 90%, note it but don't dwell — it's data, not a guilt trip.

Step 7: IDS (60 minutes)

This is the core of the L10 — where the real work happens.

Step 7a: Build the Issues List

Collect issues from:

• Off-track Scorecard items (from Step 3)
• Off-track Rocks (from Step 4)
• Open issues from data/issues/open/
• New issues raised by attendees

Ask: "What other issues should we add to today's list?"

Step 7b: Prioritize

List all issues and ask the team to pick the top 3 most important ones. These get solved today. The rest stay on the list for next week.

Step 7c: IDS Each Issue

For each of the top 3 issues, follow the IDS process:

1. Identify — What is the real issue? Dig past symptoms. Use the 5 Whys if the root cause isn't obvious.
2. Discuss — Each person shares their perspective. Stay focused — no tangents, no solving yet.
3. Solve — What's the action? Create at least one To-Do with an owner and due date. Cross-reference data/accountability.md to validate that the To-Do owner matches the seat responsible for that area.

Record the IDS work in the meeting notes. If this creates a new issue file, use ceos-ids to write it — ceos-l10 reads data/issues/open/ but does not write there directly.

Step 8: Conclude (5 minutes)

New To-Dos

Compile all To-Dos created during the meeting (from IDS and any other sections):

Cascading Messages

Ask: "What needs to be communicated to the rest of the organization?"

Meeting Rating

Each attendee rates the meeting 1-10. Record ratings and calculate average. Target: 8+.

If average is below 8: "Below the 8/10 target. What could we improve for next week?"

Step 9: Save the Meeting

1. Show the completed meeting file.
2. Ask for any final edits.
3. Write to data/meetings/l10/YYYY-MM-DD.md.
4. Update the frontmatter with the average rating.
5. Remind: "Run git commit to save the meeting notes."

Transcript Mode

A hybrid workflow designed for teams who want to stay off screens during the meeting and use Apple Voice Memos (or any voice transcription) to feed Claude at two natural break points.

When to Use

• "Here's my transcript" or "fill this in from my recording"
• "Transcript mode" or "hybrid L10"
• Any time a voice memo transcript is pasted instead of running the meeting live

How It Works

The meeting runs in two recorded segments with Claude engaged at each break.

Break 1 — Before IDS

Stop the recording after To-Do Review. Paste the transcript and tell Claude:

• Who was in the meeting (names, since Voice Memos doesn't label speakers)
• That this covers sections 1–5

Claude will:

1. Parse the transcript and fill sections 1–5 of the meeting file
2. Build the Issues list from off-track Scorecard items, off-track Rocks, open issues in data/issues/open/, and anything raised in the conversation
3. Suggest top 3 prioritization based on what was discussed and existing issue data
4. Flag any gaps (missing scorecard numbers, unclear To-Do status) before IDS starts

The team walks into IDS with a ranked Issues list already prepared.