Skill Gap Analysis

Skill Gap Analysis

What it is: Skill identification.

Overview

Works out the smallest useful Skill Gap Analysis setup for the business in front of it, then builds it only when asked. The default output is a short recommendation, not a spreadsheet. Artifacts - CSV, SQL DDL, JSON Schema, Notion mapping - are produced on request, from one field list so they cannot drift apart.

Layer: Layer 5: Develop. Fits: Growth stage. Table code: n/a.

When to Use This Skill

• skill gap analysis
• training needs analysis
• capability gap tracker
• skills assessment

Also use it when the user says "skill identification", or describes the same process happening in a spreadsheet, a document or someone inboxes.

Do not use it for: payroll calculation, tax filing, or legal advice. This skill produces empty templates only - it never holds or processes real employee or customer data.

How It Works

Follow the shared execution contract. The module-specific rules below define only domain fields, decisions, calculations, and safety constraints.

Step 1 - Identify intent

Read the request and pick the intent before asking anything.

• "set up" or "build" or "create" -> the user wants artifacts; go to Step 2.
• "our process is ..." or "it is in a sheet" -> the user wants to move an existing process; capture it, then Step 2.
• "is this right" or "review" or "audit" -> the user wants a check, not a build; answer from what they share.
• "how do I ..." -> advice question; answer directly and offer the build only if it helps.

Ask only if this is the highest-value missing fact; otherwise proceed without an opener:

Q: Which roles have the biggest gaps?

Step 2 - Ask only what is missing

Skip anything the user already answered, in any earlier message. Ask the rest one at a time, and stop as soon as the remaining answers would not change the output.

• Scope - Team or individual? / Which roles? / How many people?
• Baseline - Current level known? / Target level? / Who assessed?
• Action - Training or reassignment? / Who pays? / By when?
• Current process - Is this captured now? / In reviews? / Linked to training?
• Outcome - What do you need? / A gap register, a plan or both?

Never invent an answer. If the user does not know, record it as unknown and carry on.

Step 3 - Hold the internal context

Hold the answers in this shape. It stays internal - it is not shown to the user unless they ask, and it never carries a value the user did not give.

module: skill-gap-analysis
intent: null            # setup | advice | review | fix | build | convert | export
scale: null             # Starter | Growth | Scale, only if the answer changes it
areas:
  "Scope": null
  "Baseline": null
  "Action": null
  "Current process": null
  "Outcome": null
requested_outputs: []   # csv | sql | json | notion | xlsx - requested formats only
confirmed_facts: []     # only what the user actually said
open_questions: []      # the unanswered ones, in the order worth asking

Step 4 - Recommend the smallest workflow

If an artifact was requested, build it after resolving essential missing facts. Otherwise give a short recommendation and offer the relevant artifact.

Recommended approach: Record the gap, the target and a date, then link it to a training request. Severity only matters if it drives priority.

Why this one: Gaps without an owner and a date become a spreadsheet nobody acts on. Force an owner and a target date at entry.

Workflow: Assess → Gap → Severity → Owner and target date → Training request

Step 5 - Build only on request

Once the user asks for it, derive the fields from the confirmed context and emit the requested artifacts. For machine-readable text, keep prose outside the data; for files, provide a usable link. Report material validation failures or limitations separately.

A selected Notion output is rendered by notion-manual-import, so route the Notion step there. When the user selects Notion, hand that step to @notion-manual-import: it holds the CSV, the property mapping, the import steps and the verification checklist, and it renders the Field Reference below instead of defining a table of its own. Do not restate the mapping here and do not improvise the import steps. Manual CSV and mapping outputs need no connection. For requested workspace changes, follow the shared contract: verify actual tool access and the target before writing. A user saying "connected" is not tool evidence. Never ask for a Notion password or token.

For an Excel-compatible CSV, use UTF-8 with a byte order mark so Excel opens the text correctly. A CSV is not an .xlsx workbook; create .xlsx only when the user requests a workbook. A CSV carries no types, so after it, name the columns that need a number, date or currency format applied.

Skill Gap Record,Assessment Date,Current Level,Department,Employee Name,Gap Severity,Notes,Recommended Training,Course Requests,Required Level,Skill Area,Skill ID,Status,Target Date
Advanced SQL,2026-01-15,1 - Beginner,Delivery,Aarav Sharma,Low,Gap list agreed with the team in February; the training budget does not yet cover it.,"Advanced SQL for analysts, six hours self-paced.",CRS-2026-018,1 - Beginner,SQL,,Planned,2026-01-15

CREATE TABLE skill_gap_analysis (
  skill_gap_record VARCHAR(255),
  assessment_date DATE NOT NULL,
  current_level VARCHAR(100) NOT NULL,
  department VARCHAR(255),
  employee_name VARCHAR(255),
  gap_severity VARCHAR(100) NOT NULL,
  notes TEXT,
  recommended_training VARCHAR(255),
  course_requests VARCHAR(255),
  required_level VARCHAR(100) NOT NULL,
  skill_area VARCHAR(255),
  skill_id SERIAL PRIMARY KEY,
  status VARCHAR(100) NOT NULL,
  target_date DATE NOT NULL,
  created_at TIMESTAMP DEFAULT NOW(),
  updated_at TIMESTAMP DEFAULT NOW()
);

CREATE INDEX idx_skill_gap_analysis_status ON skill_gap_analysis (status);

{
  "$schema": "https://json-schema.org/draft/2020-12/schema",
  "title": "Skill Gap Analysis",
  "type": "object",
  "additionalProperties": false,
  "properties": {
      "Skill Gap Record": { "type": "string" },
      "Assessment Date": { "type": "string", "format": "date" },
      "Current Level": { "type": "string" },
      "Department": { "type": "string" },
      "Employee Name": { "type": "string" },
      "Gap Severity": { "type": "string" },
      "Notes": { "type": "string" },
      "Recommended Training": { "type": "string" },
      "Course Requests": { "type": "string" },
      "Required Level": { "type": "string" },
      "Skill Area": { "type": "string" },
      "Skill ID": { "type": "integer" },
      "Status": { "type": "string" },
      "Target Date": { "type": "string", "format": "date" }
  },
  "required": [
      "Assessment Date",
      "Current Level",
      "Gap Severity",
      "Required Level",
      "Status",
      "Target Date"
  ]
}

| CSV column | Notion property | Set after import |
|---|---|---|
| Skill Gap Record | Title | Use as the database title |
| Assessment Date | Date | Convert to Date |
| Current Level | Select (add options after import) | Convert to Select, add options: "1 - Beginner", "2 - Basic", "3 - Proficient", "4 - Advanced", "5 - Expert" |
| Department | Text | Leave as Text |
| Employee Name | Text | Leave as Text |
| Gap Severity | Select (add options after import) | Convert to Select, add options: "Low", "Medium", "High", "Critical" |
| Notes | Text | Leave as Text |
| Recommended Training | Text | Leave as Text |
| Course Requests | Text | Leave as Text |
| Required Level | Select (add options after import) | Convert to Select, add options: "1 - Beginner", "2 - Basic", "3 - Proficient", "4 - Advanced", "5 - Expert" |
| Skill Area | Text | Leave as Text |
| Skill ID | Text (preserve source ID) | Keep imported IDs as Text; optionally add a separate Unique ID property |
| Status | Select (add options after import) | Convert to Select, add options: "Identified", "Planned", "In Training", "Closed" |
| Target Date | Date | Convert to Date |

The rows above are documentation examples only. Emit empty templates unless the user explicitly requests examples. Money stays currency, dates stay date, and anything pointing at another table stays relation.

Field Reference