Intern Program

Intern Program

What it is: Interns from start to certificate or full-time offer.

Overview

Works out the smallest useful Intern Program setup for the business in front of it, then builds it only when asked. The default output is a short recommendation, not a spreadsheet. Artifacts - CSV, SQL DDL, JSON Schema, Notion mapping - are produced on request, from one field list so they cannot drift apart.

Layer: Layer 3: Onboard. Fits: Growth stage. Table code: n/a.

When to Use This Skill

• intern tracker
• internship management
• intern program database
• intern onboarding and conversion

Also use it when the user says "interns from start to certificate or full-time offer", or describes the same process happening in a spreadsheet, a document or someone inboxes.

Do not use it for: payroll calculation, tax filing, or legal advice. This skill produces empty templates only - it never holds or processes real employee or customer data.

How It Works

Follow the shared execution contract. The module-specific rules below define only domain fields, decisions, calculations, and safety constraints.

Step 1 - Identify intent

Read the request and pick the intent before asking anything.

• "set up" or "build" or "create" -> the user wants artifacts; go to Step 2.
• "our process is ..." or "it is in a sheet" -> the user wants to move an existing process; capture it, then Step 2.
• "is this right" or "review" or "audit" -> the user wants a check, not a build; answer from what they share.
• "how do I ..." -> advice question; answer directly and offer the build only if it helps.

Ask only if this is the highest-value missing fact; otherwise proceed without an opener:

Q: How many interns do you take at a time?

Step 2 - Ask only what is missing

Skip anything the user already answered, in any earlier message. Ask the rest one at a time, and stop as soon as the remaining answers would not change the output.

• Volume - How many interns? / Any time of year? / Paid or unpaid?
• Programme - Duration? / Mentor assigned? / Certificate needed?
• Conversion - Any full-time offers? / Criteria? / Who decides?
• Current process - How is it tracked now? / Spreadsheet or nothing? / What gets missed?
• Outcome - What do you need? / Records, progress tracking or conversion?

Never invent an answer. If the user does not know, record it as unknown and carry on.

Step 3 - Hold the internal context

Hold the answers in this shape. It stays internal - it is not shown to the user unless they ask, and it never carries a value the user did not give.

module: intern-program
intent: null            # setup | advice | review | fix | build | convert | export
scale: null             # Starter | Growth | Scale, only if the answer changes it
areas:
  "Volume": null
  "Programme": null
  "Conversion": null
  "Current process": null
  "Outcome": null
requested_outputs: []   # csv | sql | json | notion | xlsx - requested formats only
confirmed_facts: []     # only what the user actually said
open_questions: []      # the unanswered ones, in the order worth asking

Step 4 - Recommend the smallest workflow

If an artifact was requested, build it after resolving essential missing facts. Otherwise give a short recommendation and offer the relevant artifact.

Recommended approach: Treat the intern as a light employee record plus a progress log, and only build conversion tracking if interns actually convert.

Why this one: Most intern programmes need three things: dates, a supervisor, and a mid and final score. Everything else is optional.

Workflow: Offer → Intern record → Mid review → Final review → Certificate or offer

Step 5 - Build only on request

Once the user asks for it, derive the fields from the confirmed context and emit the requested artifacts. For machine-readable text, keep prose outside the data; for files, provide a usable link. Report material validation failures or limitations separately.

A selected Notion output is rendered by notion-manual-import, so route the Notion step there. When the user selects Notion, hand that step to @notion-manual-import: it holds the CSV, the property mapping, the import steps and the verification checklist, and it renders the Field Reference below instead of defining a table of its own. Do not restate the mapping here and do not improvise the import steps. Manual CSV and mapping outputs need no connection. For requested workspace changes, follow the shared contract: verify actual tool access and the target before writing. A user saying "connected" is not tool evidence. Never ask for a Notion password or token.

For an Excel-compatible CSV, use UTF-8 with a byte order mark so Excel opens the text correctly. A CSV is not an .xlsx workbook; create .xlsx only when the user requests a workbook. A CSV carries no types, so after it, name the columns that need a number, date or currency format applied.

Intern Name,Department,Supervisor,Mentor,School or University,Program Type,Start Date,End Date,Duration (Days),Stipend,Currency,Learning Goals,Weekly Log Link,Mid-term Score,Final Score,Certificate Issued,Offer for Full-Time,Converted to Employee,Status,Intern ID
Karan Malhotra,Delivery,Sneha Iyer,Rohit Verma,Anna University,Internship,2026-06-01,2026-11-30,30,25000.00,INR,Ship one feature end to end,https://example.com/log,4,4.2,FALSE,FALSE,Aarav Sharma,In Progress,

CREATE TABLE intern_program (
  intern_name VARCHAR(255),
  department VARCHAR(255),
  supervisor VARCHAR(255),
  mentor VARCHAR(255),
  school_or_university VARCHAR(255),
  program_type VARCHAR(100) NOT NULL,
  start_date DATE NOT NULL,
  end_date DATE NOT NULL,
  duration_days NUMERIC NOT NULL,
  stipend NUMERIC(14,2) NOT NULL,
  currency VARCHAR(255),
  learning_goals VARCHAR(255),
  weekly_log_link TEXT,
  mid_term_score NUMERIC NOT NULL,
  final_score NUMERIC NOT NULL,
  certificate_issued BOOLEAN NOT NULL,
  offer_for_full_time BOOLEAN NOT NULL,
  converted_to_employee VARCHAR(255),
  status VARCHAR(100) NOT NULL,
  intern_id SERIAL PRIMARY KEY,
  created_at TIMESTAMP DEFAULT NOW(),
  updated_at TIMESTAMP DEFAULT NOW()
);

CREATE INDEX idx_intern_program_status ON intern_program (status);

{
  "$schema": "https://json-schema.org/draft/2020-12/schema",
  "title": "Intern Program",
  "type": "object",
  "additionalProperties": false,
  "properties": {
      "Intern Name": { "type": "string" },
      "Department": { "type": "string" },
      "Supervisor": { "type": "string" },
      "Mentor": { "type": "string" },
      "School or University": { "type": "string" },
      "Program Type": { "type": "string" },
      "Start Date": { "type": "string", "format": "date" },
      "End Date": { "type": "string", "format": "date" },
      "Duration (Days)": { "type": "number" },
      "Stipend": { "type": "number" },
      "Currency": { "type": "string" },
      "Learning Goals": { "type": "string" },
      "Weekly Log Link": { "type": "string", "format": "uri" },
      "Mid-term Score": { "type": "number" },
      "Final Score": { "type": "number" },
      "Certificate Issued": { "type": "boolean" },
      "Offer for Full-Time": { "type": "boolean" },
      "Converted to Employee": { "type": "string" },
      "Status": { "type": "string" },
      "Intern ID": { "type": "integer" }
  },
  "required": [
      "Program Type",
      "Start Date",
      "End Date",
      "Duration (Days)",
      "Stipend",
      "Mid-term Score",
      "Final Score",
      "Status"
  ]
}

| CSV column | Notion property | Set after import |
|---|---|---|
| Intern Name | Title | Use as the database title |
| Department | Text | Leave as Text |
| Supervisor | Text | Leave as Text |
| Mentor | Text | Leave as Text |
| School or University | Text | Leave as Text |
| Program Type | Select (add options after import) | Convert to Select, add options: "Internship", "Apprenticeship", "Graduate Program", "Returnship" |
| Start Date | Date | Convert to Date |
| End Date | Date | Convert to Date |
| Duration (Days) | Number | Convert to Number |
| Stipend | Number (format: currency) | Convert to Number, set format to Currency |
| Currency | Text | Leave as Text |
| Learning Goals | Text | Leave as Text |
| Weekly Log Link | URL | Convert to URL |
| Mid-term Score | Number | Convert to Number |
| Final Score | Number | Convert to Number |
| Certificate Issued | Checkbox | Convert to Checkbox |
| Offer for Full-Time | Checkbox | Convert to Checkbox |
| Converted to Employee | Text | Leave as Text |
| Status | Select (add options after import) | Convert to Select, add options: "Onboarding", "In Progress", "Completed", "Terminated" |
| Intern ID | Text (preserve source ID) | Keep imported IDs as Text; optionally add a separate Unique ID property |

The rows above are documentation examples only. Emit empty templates unless the user explicitly requests examples. Money stays currency, dates stay date, and anything pointing at another table stays relation.

Field Reference