Eu AI Act Obligations Oliver Schmidt Prietz

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┌─────────┐   ┌──────────────┐   ┌──────────────┐
│ PROVIDER│   │   DEPLOYER   │   │ GPAI MODEL   │
│         │   │              │   │ PROVIDER     │
└────┬────┘   └──────┬───────┘   └──────┬───────┘
     │               │                  │
     ▼               ▼                  ▼
 High-Risk?      High-Risk?        Systemic Risk?
 ├─ YES:         ├─ YES:           ├─ YES:
 │ Art. 8-17     │ Art. 26         │ Art. 53 + 55
 │ Art. 17 QMS   │ Art. 27 FRIA    ├─ NO:
 │ Art. 9 Risk   │ Art. 26(9) DPIA │ Art. 53
 │ Art. 43 CA    │ Art. 49(3) Reg  └────────────
 │ Art. 49 Reg   └────────────
 │               ├─ NO (Art. 50):
 ├─ NO           │ Art. 50 only
 │ (Art. 50):    ├─ NO (Minimal):
 │ Art. 50       │ Art. 4 only
 │ +Art. 6(4)    └────────────
 │ if Annex III
 └────────────

 ALL ROLES: Art. 4 AI Competence (always applies)

## AI Act Compliance Obligations Matrix
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Role: [Role]  |  Risk Tier: [Tier]  |  Basis: [legal basis]
Organization: [name]  |  Date: [date]

### Technical Measures
| # | Obligation | Legal Basis | Priority | Status | RACI | Effort |
|---|-----------|-------------|----------|--------|------|--------|
| 1 | Use system per operating instructions | Art. 26(1) | Immediate | [ ] | IT=R, Legal=A | Low |
| 2 | Monitor system operation | Art. 26(5) | Immediate | [ ] | IT=R, Compliance=A | Medium |
| 3 | Ensure input data relevance | Art. 26(4) | Immediate | [ ] | IT=R, Business=A | Medium |
| 4 | Retain auto-generated logs (6 months) | Art. 26(6) | Immediate | [ ] | IT=R, Legal=A | Low |
| 5 | Data quality management | Art. 10 | Short-term | [ ] | IT=R, Data=A | High |

### Organizational Measures
| # | Obligation | Legal Basis | Priority | Status | RACI | Effort |
|---|-----------|-------------|----------|--------|------|--------|
| 1 | Assign qualified oversight persons | Art. 26(2) | Immediate | [ ] | HR=R, Legal=A | Medium |
| 2 | Inform affected persons | Art. 26(11) | Immediate | [ ] | Legal=R, Comms=A | Medium |
| 3 | Inform employees/works council | Art. 26(7) | Short-term | [ ] | HR=R, Legal=A | Medium |
| 4 | AI competence training | Art. 4 | Short-term | [ ] | HR=R, Mgmt=A | Medium |
| 5 | Incident reporting procedure | Art. 26(5) s.3 | Immediate | [ ] | Legal=R, IT=C | High |
| 6 | Register use in EU database | Art. 49(3) | Short-term | [ ] | Legal=R | Low |
| 7 | Cooperate with authorities | Art. 26(12) | Ongoing | [ ] | Legal=R, Mgmt=A | Low |

### Management Systems Required
| System | Legal Basis | Scope | Existing? |
|--------|------------|-------|-----------|
| Risk Management | Art. 9 | Continuous lifecycle risk assessment | [ ] |
| Data Quality Mgmt | Art. 10 | Training/validation/test data governance | [ ] |
| Quality Management | Art. 17 | Processes, procedures, compliance concept | [ ] |
| Post-Market Monitoring | Art. 72 | Monitoring throughout lifetime | [ ] |

### Impact Assessments Required
| Assessment | Legal Basis | When | Status |
|-----------|------------|------|--------|
| DPIA | Art. 26(9) + Art. 35 GDPR | Before deployment | [ ] |
| Fundamental Rights Assessment | Art. 27 | Before deployment (public bodies + certain private) | [ ] |

### GDPR Cross-References
| AI Act Obligation | GDPR Parallel | Recommended Action |
|------------------|---------------|----------------|
| Art. 26(9) DPIA | Art. 35 GDPR | Perform DPIA per Art. 35 GDPR incorporating Art. 13 information |
| Art. 26(11) inform persons | Art. 13/14 GDPR | Draft combined AI Act + GDPR transparency notice |
| Art. 10 data governance | Art. 25 GDPR (DPbD) | Conduct data inventory and governance review |
| Art. 26(7) employee info | Art. 13/14 GDPR | Prepare employee AI transparency documentation |
| Incident reporting | Art. 33/34 GDPR | Establish dual AI Act/GDPR incident reporting procedure |

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SUMMARY:
TOTAL: [X] obligations | [Y] immediate | [Z] require legal judgment
Timeline: [X] already compliant | [Y] gaps identified | [Z] not yet assessed

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ASSESSMENT CONTEXT (paste into next skill)
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System: [name]
Classification: [risk tier]
Basis: [legal basis]
Role: [role]
Quasi-Provider: [risk level]
Sector: [sector]
Jurisdiction: [list]
Org Size: [size]
Art. 50: [applicable triggers]
GPAI: [yes/no, systemic risk]

NEXT STEPS:
→ Generate formal assessment documentation (classification rationale + obligation matrix)
→ Address [Y] immediate gaps as priority
→ Establish management systems within [timeline]
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