---
name: professional-email-drafting
description: Use this skill when drafting emails, Slack messages, announcements, or any external/internal communication. Apply professional structure and appropriate tone before writing any message.
category: communication
---

# Professional Email Drafting

**Structure:**
1. **Subject line:** Specific and scannable. `[Action needed] Deadline for X by Friday` beats `Update`.
2. **Opening:** One sentence establishing context or purpose.
3. **Body:** Key information — what happened, what decision was made, what is needed.
4. **Clear ask:** One explicit call to action with a deadline if applicable.
5. **Closing:** Professional sign-off matching the relationship.

**Tone calibration:**
- Formal (executives, clients, first contact): no slang, complete sentences.
- Semi-formal (team members, regular contacts): casual but professional.

**Length:** One screen or less. Use bullets for multiple items.